Every feature,in plain words.
What each part of Tutorkite does today, so you can check it against how your centre works.
Scheduling
One calendar for every tutor, room and class.
Week, month and day views
Filter by tutor or lesson type.
Repeating lessons
Weekly or monthly, on the weekdays you pick, ending on a date or after a number of lessons.
Edit one or the whole series
Change just this lesson, this and the following ones, or all of them.
Clash warnings
Get a warning when a tutor, student or room is double-booked. You can turn the check off.
Blocked dates
Holidays and closures are skipped when repeating lessons are created.
Online lesson links
Save a meeting link on a location or tutor and it goes out in reminders.
Attendance and make-up credits
Mark who came, and the ledger follows.
Nine attendance statuses
Present, late, absent with notice, cancelled, and the make-up variants.
Make-up credits
Credits are issued or used according to the status you pick.
Charges post themselves
Saving attendance posts the lesson charge to the family's ledger.
Cancellation notices
Cancel a lesson and the families can be told straight away.
Students and families
Everyone's details in one place.
Student records
Grade, school, birthday, subjects, tags, and a status: active, trial, waiting, lead or inactive.
Families and siblings
Several students and contacts under one family, with one shared balance.
Attachments
Keep reports and documents on the student's record.
Import from a spreadsheet
Upload Excel or CSV. Column names in English, Chinese or Malay are matched for you. Up to 2,000 rows, with opening balances.
Bulk actions
Tag students, change their status or email a group in one go.
Invitations
Invite parents and students to the Tutorkite app.
Billing
Charges, balances and invoices that agree with each other.
Family ledger
Lesson charges, one-off charges, payments, refunds, discounts and opening balances in one list.
Per lesson or per hour
Set prices by lesson or by hour, and change the price of a single lesson.
Invoices when you are ready
Choose the dates and generate the invoice. Numbers follow on, and you can send, void or chase.
Branded PDF invoices
Your logo, colours, header and footer, in the family's language.
Overdue tracking
Invoices move to overdue by themselves.
Your own wording
Name payment methods and charge categories the way your centre does.
Online payments
Get paid without chasing receipts.
Your own Stripe account
Connect Stripe and families pay you directly.
Card and local methods
Families pay on a secure Stripe page. FPX and other methods appear where your Stripe account has them turned on.
An invoice or the whole balance
Pay one invoice or everything owed. Part payments are optional.
Recorded automatically
The payment lands on the ledger and a receipt is emailed.
Fees tracked
Stripe fees are recorded as an expense for you.
Reminders and messages
Parents hear from you where they read.
Email and WhatsApp
Send by email, or by WhatsApp to parents who agreed to it. A failed WhatsApp message falls back to email. You connect your own SendGrid and WhatsApp Business accounts.
Lesson reminders
Sent 24 hours ahead by default. You can change the timing.
Notices that send themselves
Cancellations, lesson notes, invoices, overdue notices, payment receipts and homework feedback.
Tutor agenda
Tutors get the day's lessons by email.
Templates in three languages
Edit the wording for each language.
Message log
See what was sent to whom, and resend.
Homework and lesson notes
Keep the learning record with the lesson.
Homework hand-in
Students or parents upload work. Tutors review it with feedback and a grade.
Log on a student's behalf
Record paper homework yourself, with files.
Rich lesson notes
Formatted notes with attachments, shared with the student, the parent, or kept private.
Templates and copy-forward
Start from a template or copy the previous note.
Tell the parents
Email a note to the family when it is shared.
Reports and data
Know where the centre stands.
Dashboard
Today's lessons, attendance still to record, homework to review, overdue invoices and projected revenue.
Attendance and hours
Teaching hours by tutor, lesson type or student.
Revenue and balances
Revenue by month or week, and what each family owes as of any date.
CSV and PDF export
Every report downloads.
Take your data with you
Owners can export students, families, ledgers and schedules as CSV at any time.
Team and permissions
Give each person the access they need.
Owner, admin and tutor
Three staff roles.
Six permissions
Control who sees finance, records payments, sees all students, manages every calendar, reviews homework and sends messages. Three presets to start from.
Tutors see their own students
Unless you give them wider access.
Invitations
Invite staff by email, and deactivate them instantly.
Availability and profiles
Working hours, a colour and a short bio for each tutor.
Languages and branding
Made to feel like your centre.
Three languages
English, 简体中文 and Bahasa Melayu across the screens and messages. Each person picks their own.
Ringgit and your time zone
Set the currency and time zone for the centre; every amount and time follows.
Name order
Show names first-last or last-first.
Your logo and colours
Upload your logo and set the invoice colour, header and footer.
Lesson types and locations
Define your lesson types, prices, rooms and online links.
The Tutorkite appComing soon
For families and tutors, with your centre's name and logo inside.
Families: lessons
Upcoming lessons, with a one-tap add to the phone calendar.
Families: notes and homework
Read lesson notes and hand in homework.
Families: invoices and payments
See invoices and pay online.
Tutors: the day
Today's lessons, attendance, and notes with files.
Tutors: homework and money
Review homework, add lessons and record payments.